Finding the Facts: A Guide to Utah’s Business Entity Search

Introduction to Business Entity Searches in Utah

Conducting business entity searches in Utah provides important information about companies registered to do business in the state. A business entity search allows you to look up details about corporations, LLCs, partnerships, and other business structures that are on file with the Utah Division of Corporations and Commercial Code.

There are several key reasons to perform business entity searches in Utah:

  • Verify the legitimacy of a business – Make sure a company is properly registered and authorized to operate in Utah before doing business with them. This helps avoid scams.
  • Research potential business partners or vendors – Review a company’s official filing history, owners/managers, and current standing to inform your business dealings.
  • Scope out the competition – Look up key details on competitors to better understand the business landscape. Identify company principals, locations, filing dates, and more.
  • Perform due diligence – Check regulatory compliance, lawsuits, tax liens, and other issues that may impact a deal, investment, acquisition, or partnership.
  • Find a registered agent – Obtain the name and address for a company’s registered agent in Utah, who is authorized to accept legal service on their behalf.

Conducting thorough Utah business entity searches provides insight into companies you plan to work with and helps verify their legitimacy. Checking registration status, owners, addresses, and other details is an important step for Utah businesses and entrepreneurs.

Searching the Utah Division of Corporations and Commercial Code

The Utah Division of Corporations and Commercial Code is the primary source for official business records in the state of Utah. This division, which operates under the Utah Department of Commerce, maintains public records for all business entities formed or authorized to do business in Utah.

The Division’s online business search allows you to look up records for corporations, LLCs, partnerships, trademarks, commercial liens and more. All official filings such as articles of incorporation/organization, amendments, mergers, dissolutions and other records can be accessed.

The database provides basic information on business entities registered in Utah, including the entity name, type, status, registered agent, and address. You can also view filed records like articles of incorporation, annual reports, mergers, etc.

Searches can be conducted by entity name, registration number, officer/director name, registered agent and more. The online system is free to use without registration. Copies of records can be ordered for a nominal fee.

This is the most comprehensive and authoritative source for Utah business entity data available directly from the state. Before forming a new business or doing due diligence on an existing company, searching the state’s corporations division should be a priority.

Searching Business Entity Names

You can search for a specific registered business name in Utah using the Utah Division of Corporations and Commercial Code online business search. This allows you to lookup whether a business entity name already exists or is available for registration.

To search for a business name, go to the BES search page and enter the name in the search bar. You can enter a full or partial business name. For example, searching for “acme” would return results for any entities with “acme” in the registered name.

The search will return a list of active and inactive entities that match the business name query. The results show the full registered name, business entity type (LLC, corporation, etc.), and status. This helps you identify existing entities using that business name or similar names.

If your desired business name doesn’t appear in the search results, it likely indicates that the name is still available for registration. However, it’s recommended to refine your search by trying partial names, alternate spellings, and plural versions of the name to double check.

The business entity name search is useful for entrepreneurs planning to start a business in Utah. It allows you to verify that your preferred business name is unique and registerable before applying for an EIN and filing formation documents. This can help avoid any naming conflicts down the road.

Looking Up a Utah Tax ID

The Utah State Tax Commission issues state tax identification numbers to businesses operating in Utah. This tax ID number allows a business to collect and remit state sales tax. It also enables the state to track tax obligations and compliance.

To find the tax ID for a Utah business entity, you can use the Tax Commission’s online Taxpayer Search system. This free search tool allows you to look up the tax ID number associated with a company’s name.

To use the Taxpayer Search:

  1. Go to tax.utah.gov/search
  2. Select “Taxpayer Search” from the menu
  3. Enter the business name
  4. Click “Search”
  5. Review the search results – the associated tax ID should be displayed if found

You can also call the Taxpayer Services division at 801-297-2200 to inquire about a tax ID. Be prepared to verify your identity and provide details on the business entity.

Having the tax ID can help verify a company’s operating status and tax compliance. It’s public information that is searchable online through official state records. For Utah businesses, the tax ID lookup provides key data.

Finding a Registered Agent

Every business entity formed in Utah must have a registered agent, who is designated to receive legal correspondence on behalf of the company. This is important because it ensures any lawsuits, tax documents, or other legal notices can be properly served to an entity.

A registered agent must have a physical street address in Utah, not just a PO Box. The registered agent’s address is listed on the public business entity filing with the state.

When searching Utah business records, the registered agent’s name and address will be included. This is public information that can be looked up for free.

To find the registered agent for any Utah business entity, you can search on the Utah Division of Corporations and Commercial Code website. Simply enter the company’s exact legal name, and the business entity profile will list the registered agent’s details.

Some companies choose to act as their own registered agent. But most businesses designate a third-party registered agent service. There are many companies that provide registered agent services in Utah for a fee. This can relieve the business owners of the responsibility.

If you are starting a new company in Utah and need to designate a registered agent, you have a few options:

  • Appoint a company officer or owner at their Utah address
  • Hire a third-party registered agent service
  • Use an online legal formation service that includes registered agent service

When selecting a registered agent, ensure they have a physical street address in Utah that is staffed during normal business hours. This will properly meet the state requirements.

Checking the registered agent for any Utah business entity can confirm the current designated recipient of legal service. And finding the right registered agent is an important step when initially forming your company.

Utah LLC Records

Limited liability companies (LLCs) are a popular business structure in Utah. The state’s Division of Corporations and Commercial Code maintains records for all LLCs formed in Utah.

The following LLC records can be searched and accessed through the division’s online business search:

  • Certificate of Organization – This document is filed to form a new LLC in Utah. It contains basic information like the LLC’s name, registered agent, business purpose, etc.
  • Articles of Organization – The Articles of Organization contain more detailed information about an LLC, like membership structure, management details, distribution of assets upon dissolution, etc.
  • Annual Reports – LLCs in Utah must file an annual report each year to remain active. Annual reports list the LLC’s managers/members, registered office address, and other details.
  • Reinstatement – If an LLC is administratively dissolved, records related to reinstating its active status will be available.
  • Mergers – If an LLC merges with another business entity, the merger records will be documented.
  • Terminations – When an LLC dissolves or terminates, that record is documented with the state.

All of these documents are public record and can be accessed through the Division of Corporations and Commercial Code’s online business search portal. Users can search for an LLC by name and pull up its full business entity profile, including filing history and scanned copies of the records listed above. LLC records can also be searched and ordered by mail by contacting the division directly. Accessing Utah LLC records is an important part of conducting due diligence on potential partners, vendors, clients, and more.

Corporation Records in Utah

Corporations in Utah are required to file records with the state that can provide insight into a company’s status, history, officers, registered agent, and more. Some of the key corporation records that can be searched in Utah include:

  • Articles of Incorporation – These documents are filed when a corporation is first formed in Utah. The articles of incorporation include the corporate name, business purpose, authorized shares and stock structure, registered agent, and incorporator information. This document provides details on when and how the company was established.
  • Annual Reports – Corporations in Utah must file an annual report each year to remain in good standing. Annual reports list information like the corporate officers, business address, and registered agent. Reviewing a series of annual reports can show changes in leadership and company details over time.
  • Mergers & Acquisitions – When corporations merge or acquire other companies, they must file documentation with the state. These records can show structural changes and relationships between businesses.
  • Dissolutions & Reinstatements – If a corporation dissolves or forfeits its right to do business in Utah, filings are made. If later reinstated, corporations must also file for reinstatement. This provides information on a company’s periods of activity and dissolution.
  • Foreign Registrations – Corporations based in other states that want to do business in Utah must register as a foreign corporation. The registration clarifies the company’s origins and ability to operate in Utah.
  • Trademarks – Trademark registrations are often filed by corporations to protect trademarks and brand names. The trademark database can show logos, products, services, and other intellectual property associated with a company.

Utah makes many of these corporation records available to search online through the Division of Corporations and Commercial Code website. More details can also be obtained by reaching out to the division directly to request specific documentation.

Partnership Records

Partnerships in Utah are required to file registration documents with the state upon formation. These filings become public record and can be accessed by anyone.

The Utah Division of Corporations and Commercial Code maintains records for all partnerships registered in the state. This includes general partnerships, limited partnerships (LP), limited liability partnerships (LLP), and limited liability limited partnerships (LLLP).

To search for a Utah partnership’s records, you can use the state’s online business search portal. This allows you to look up any registered partnership by its name or registration number.

The records available for Utah partnerships typically include:

  • Certificate of partnership registration
  • Partnership agreement
  • Amendments to the partnership agreement
  • Statements of partnership authority
  • Statement of denial of partnership authority
  • Statement of dissociation
  • Statement of dissolution

These documents provide details on the partnership structure, partners, management, purpose, dissolution procedures, and more. They can help you understand the nature of a partnership’s business and confirm its legitimacy.

Partnership records filed in Utah are public information. Any member of the public can request copies by contacting the Division of Corporations and Commercial Code. Fees may apply for official certified copies.

Reviewing a partnership’s state registration records can be useful for those considering doing business with the entity. It allows you to verify registration status and gain insight into the partnership’s structure and practices.

Other Business Entities in Utah

Utah has records available for business entities beyond the standard corporations, LLCs, and partnerships. These include:

Nonprofits

The Utah Division of Corporations and Commercial Code maintains filings for nonprofits registered in Utah. This includes articles of incorporation and annual reports. You can search for a nonprofit name or Utah corporation number to find its records. This will provide details on its purpose, leadership, activities, and more.

Nonprofit corporations need to register with the state and file annual reports to maintain active status. They also must submit paperwork if they dissolve or merge with another organization. All of these documents can be looked up online.

Trademarks

Utah uses the federal trademark registration system. You would search the USPTO database to find trademarks registered to Utah businesses or individuals. The state does not have its own trademark registry.

After receiving a federal trademark, businesses should register it with the Utah Secretary of State. This provides notice that the trademark is in use in Utah. Registration helps establish priority of use if any conflicts arise.

Fictitious Names

Sole proprietors and general partnerships in Utah can register fictitious or assumed business names. This is done through the county clerk’s office in the county where their business is located. It associates the real owners with the alternate business name.

Fictitious name records provide transparency to consumers on who owns a business operating under a different name. Search by the business name to find the filings. They list the real person or partners behind the business name.

Other Filings

The Utah Division of Corporations and Commercial Code receives and maintains some other business filings. These include liens, security agreements, and state tax warrants. Much of this can be searched online to find records related to a particular business.

Third-Party Utah Business Record Services

There are several third-party services that provide access to Utah business records for a fee. These can offer added convenience and more comprehensive searches compared to using the state’s free online business search.

Some key paid services for Utah business record lookups include:

  • Corporation Service Company (CSC) – CSC offers a paid subscription for accessing Utah corporations records. This includes filing history, officer information, annual reports and more. They also provide registered agent services in Utah.
  • Dun & Bradstreet – This well-known business information provider allows you to search for detailed credit and operations data on Utah companies. Reports can include corporate family trees, executive details, and financials.
  • StateRecords.org – This site provides Utah business records like LLC registrations, along with other public records. They offer single report purchases or monthly subscriptions.
  • CorporateRecords.com – Here you can order company profiles on Utah corporations and LLCs. Reports contain standard details like addresses, filing history, and executives.
  • LexisNexis – The comprehensive LexisNexis database includes Utah business registrations, Uniform Commercial Code filings, and other public records. Access requires a paid account.

While the state of Utah provides free basic business entity lookups, turning to paid services can provide more robust company profiles and records. The services above give business owners, researchers and investors more tools for due diligence and background checks.

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Learn to use Utah’s business entity search for company info on licenses, owners, and status with effective search tips.

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